Mujtaba Majid Baig

Sales · Lead handling

AI Lead Qualification

Enquiry form to Google Sheets to a personalised AI reply with response buttons, sent by Gmail.

  • n8n
  • Form trigger
  • AI Agent
  • Groq
  • Google Sheets
  • Gmail

The problem

Any business that takes enquiries through a web form has the same issue. Someone has to copy each lead into a sheet, read it and write back, so leads wait for hours and some are forgotten.

The solution

A visitor fills in an enquiry form; the demo is a course enquiry form. The workflow saves the lead in Google Sheets, an AI agent reads the enquiry and writes a personalised reply, and Gmail sends it. The email carries buttons so the lead can answer “Yes, I am interested”, “Yes, I am still interested” or “I am not interested”.

How it works

  1. A visitor submits the formThe enquiry form collects name, email, course, contact number and a message.
  2. The lead is savedThe workflow adds a new row to a Google Sheet, so every enquiry is recorded.
  3. The AI agent writes a replyAn AI agent with a Groq model reads the enquiry and writes a personalised message.
  4. The reply is stored and sentThe message is saved next to the lead in the sheet and sent by Gmail.
  5. The lead answersThe email has three response buttons, so the business sees who is interested.

See it working

Demo recording, about 75 seconds: the form is submitted, the workflow runs, the lead appears in the sheet and the AI reply arrives in Gmail.
The n8n workflow: an on-form-submission trigger appends a row in Google Sheets, then an AI agent with a Groq chat model writes the reply, which is saved to the sheet and sent by Gmail.
The n8n workflow.

What the demo shows

  • A test enquiry form filled in with name, email, course, contact number and message.
  • The new lead appearing in the Leads sheet, with a column for the AI message and a column for status.
  • A personalised email in Gmail about the course the lead asked about, with three response buttons.

A good fit for

  • Training institutes and schools
  • Clinics and other service businesses
  • Agencies and sales teams
  • Any office that takes enquiries through a form

Want something like this for your business?

Tell me what slows your team down. I will tell you whether it can be automated and how it would work.

mujtaba078123@gmail.com · Karachi, Pakistan (UTC+5)

Contact meWhatsAppAll projects